Projects Administration Officer
About Ngaliwurri-Wuli Aboriginal Corporation
Timber Creek is located on the Victoria Highway approximately 600 kilometres south-west of Darwin, in an area known for its scenic escarpments and recreational fishing.
The Ngaliwurru-Wuli Aboriginal Corporation (NWAC) was formed over 35 years ago under the NT Associations Act to serve as an Outstation / Homelands Resource Centre, servicing homelands communities in the Big Rivers Region west of Katherine. NWAC’s footprint covers the region from Menggen (SW of Katherine) to Brumby Plains on the NT / WA border.
NWAC is CAL registered and provides support to homeland outstation residents through building and asset maintenance, including essential services such as power, water and sewerage. NWAC applies for and receives contracts through various NTG Departments to undertake infrastructure construction and maintenance on NTG assets in the region.
NWAC also performs other Civil and Construction work to government departments and work for the public in general. NWAC’s staff include carpenters, plumbers, painters, steel fabricators and an electrician.
Overview
The Position is responsible for performing the duties and responsibilities in such a manner as to ensure
the implementation of its policies, the efficient delivery of services to its member communities, financial accountability, adherence to legislative requirements and the promotion of community development and self-management. The Projects Administration Officer is to assist the Chief Executive Officer (CEO) in the development of operational plans and budgets, Governance (including monthly board and community meetings), implementation of major projects, ensure the strategies are implemented, and contribute to the sustainability of NWAC.
Objectives
• Work in conjunction with CEO and staff to promote community development and self – management.
• Establish and maintain systems and processes to ensure effective and efficient workflows relevant to the role.
• Manage project documentation to ensure compliance with contract conditions and timeframes.
Duties and responsibilities
• Provide direct administrative support to the CEO as needed, including scheduling appointments, meetings, events and booking travel.
• Liaise with NWAC CEO re Housing Maintenance & MUNS reporting & scheduling
• Liaise with Contractors and Funding Bodies to ensure administrative compliance
• Manage Work orders, triage with contractors and ensure timeframes are met
• Assist in day-to-day running of the NWAC office
• Maintain Excel records of all works and related documents for all work
• Filing and general office duties
• Capture relevant information and complete monthly reports
• Enter Invoices into MYOB and upload supporting documentation.
• Ensure Quotes and Purchase Orders are documented and processed
• Order materials for approved Work Orders and Quotes as identified by Contractors.
• Ensure timesheets are received, recorded and forwarded to Payroll
• Manage Aged Debtors and report monthly
• Assist with Centrelink office duties, as required
• Backup Agent for Services Australia
• Centrepay data entry
• Reception/Front office duties
• Collection and distribution of incoming mail
• Assist with internet banking for local people
• Filing and general office duties
Personal qualities
• Be accountable for your actions, performance and behaviours.
• Demonstrate an understanding and commitment to Aboriginal issues and interests
• Possess good organisational and time management skills
• Have high ethical standards and personal integrity
• Have a can-do attitude.
• Ability to work with others, both Indigenous and Non-Indigenous.
• Possess a demonstrated capacity to achieve outcomes
Position requirements
• Current NT Drivers Licence (or willingness to obtain)
• Working with Children Ochre Card
• Current National Police Check
